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Us 3, San Francisco 3, Laguna 2, Honda 2, Cal 2, Mr. Shaw 2, Liu 2, Patrick Monet Shaw 1, Lusion 1, Berkeley 1, Sfgov 1, Studley 1, So I. 1, The F.b.i. 1, Laguna Honda 1, The Giants 1, Us Redact 1, San Jose 1, David Pilpal 1, Mr. Pilpal 1,
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  SFGTV    [untitled]  

    October 27, 2012
    4:00 - 4:30pm PDT  

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investigations are non-existent. but the retaliation occurs while no investigation goes on for two years, well, two years and two months. >> in this case it is closed, it is a closed case, ethics said that it is not in their jurisdiction, we gave permission to disclose whatever was disclosable and the least they could do is disclose redacted documents just like the f.b.i. does and then we would know at least that there was a document. >> good evening, everybody, the giants will win. so let's stick with what is... >> because some of this stuff that we are dealing with is like down the rabbit hole with
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alice and so those of you on the commission who are here i note that there are only three. you know me, my name is paul curior and i am passionate about open government and i am passionate about things being done by the book. and when you have people like the district attorney and the mayor who are committed wholesale felonies, i really need they need to be prosecuted. and i don't know if this is the forum for that. but this is the forum to discuss things like the integrity of the process. and this is the forum to discuss things like whether the ethics commission itself has a conflict of interest in this matter with patrick shaw. i strongly urge, that if the ethics commission feels they have no conflict of interest, hearing a case against their executive director, all three of you need to seek professional help. i'm serious about that. because the conflict of interest, i believe is clear to
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anybody with an 8th grade education or above in san francisco that is watching this drama on tv. now the reality of this act... >> given what else is going on today, i doubt that you have much of an audience. >> and we don't, thanks to god that sfgov, tv does do instant replays, thanks for taking some of my time. >> i did want to discuss the concept of due process and i did want to discuss the idea that the constitutional provisions for due process apply. and it is completely appropriate, in fact, it is the ethical thing to do for this ethics commission to send this case over to berkeley's ethics commission because at least they are hearing cases and they don't have bias, built in. it is unfair for city members of the sunshine task force to have on-going conversations with the director of the ethics
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commission when mr. pilpal is doing that in these rooms, this type of conflict of interest that is built into the con lusion, between the different city agencies is off the hook. since 1999, willie brown issued orders to every one of his documents and commissions not to comply with sunshine. i have been doing immediate disclosure requests across the departments in san francisco, none of the department heads have done the form 700 certification required by law and the whole city is out of order. to quote al pacino and go giants. >> hi there, i am one of the two whistle blowers, and from my perspective what i am asking for is actually not
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confidential investigatory information, what we wanted to know about is whether there was an administrative memo during the time that the ethics commission sat on our case for six months while the two of us were driven out of laguna honda ordering the whistle blower to not concurrently investigate the case. and in theory, according to your rules, the ethics commission should have sent a written memo to the whistle blower program, or they should have carried on a concurrent investigation but they didn't, and we would like to see the memo. it is not idle curiosity, we served the city for 43 years between the two of them and then they were sum marry removed after blowing the whistle. thank you very much. >> hi, i just want to... i just want to bring your attention, again to the fact that i sat there all of these hears, every
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single one of them and the memo that is from the san jose city attorney does not... is not detailed in our discussions. david pilpal and i agree on almost nothing. and he has extensive experience with that sunshine ordinance. and he sat on the task force before and he has been through many, many origins of it and he had brought to your attention, again, the same thing that we discussed. that there is some correspondence in there that does not fall under the investigatory process that the city claims everything is under there. and indeed, doctor kerr brought up again, but in some instances they just wanted to know if anything had been done, they wanted some dates. there was money that was found indeed to be missing and it was
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replaced. and the people who found it to be missing we have no idea what happened to them. but the doctors who found that it was missing, are wanting to find out some pieces of information because they were retaliated against or they believe that they were retaliated against. just two just very different people from the sunshine ordinance task force who sat through many hearings or just describing to you, that the law may not have been applied incorrectly to all of the pieces of information here. thank you. >> i am here because i am disturbed by what happened to the doctors, as someone who knows, or who has works worked in the health insurance field it is difficult to get very
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good doctors and thinking of the people at laguna honda for them to have been taken away and thinking of the age group of the patients at laguna honda and i think that this is something that many people may not be aware of that has adversely impacted the patients because it means a lot to seniors to really have a good doctor because they know that they have someone that listens to them. i am equally disturbed because they were dismissed for doing the right thing and it is just unbelievable at this day and age, that we are going through this, but we have to go through this. i think that if this is a conflict of interest, and i think that it is. i think that this case really should be referred out. i think that for your own intelty and for your own self-respect and you are an important body, granted we may not always agree with you, but you are all educated and i can understand that there are unseen forces that may be behind you, but for your own
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integrity and your own self-respect, i would ask that you do the right thing and that you refer this case out and not try to make a decision that involves the executive director, because that is a conflict of interest, even though you may think that it isn't. but i really think that it is a conflict of interest and a lot of other people think so too. thank you. >> discussion among the commissioners regarding this matter. >> miss herrick is still on the line, could i ask her a question? >> are you still there? >> i am. >> thank you, miss herrick. could you talk a little bit about, or respond to some of the comments that we heard about whether there is a distinction, whether tlao there could be a category of correspondence that is not
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swept up under the exemption, from disclosure and this is in reference to 08110816 with respect to the controller's office. the correspondence between the controller office and the ethics commission. >> yes. so, not having, access to the file, i think that there is possibly could be, i don't know. i thought that in reviewing the file that there has been in information that was provided to mr. shaw, but i could imagine that there might be some information that would not fall within the exemptions that we have discussed. so i would have to go through that on a you know, document by document basis. but it is possible. >> okay, thank you. >> sure.
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>> i don't mean to intrude. if the commission is interested in hearing about my conversation with mr. st. croix, i would be happy to explain that as well. there have been a few references to that. >> sure. >> okay. mr. st. croix called me in may and said i am conflicted, this is something that the staff of the ethics commission typically does, and are you interested? and i said... and then i said let me talk to my supervisor, i talked to our city attorney and said do you have time to do this? and i said not really but i believe this karma and so the right thing to do is to help out a fellow commission in the bay area. and so that was really... i called him back and i said i will do this and mr. chat field sent me the file and then any
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other logistical conversations that i had were with mr. chat field not mr. st. croix. >> it has been procedural and we have had no subnative conversations about the referal from the task force or my recommendations. >> any other questions for miss herrick? >> no. >> comments? from the commissioners on this matter? >> well, i mean, i would hate to prolong the matter but, i do think if there could be correspondence that might not
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fall under the exemption that should be examined, whether there is correspondence that is responsive to the request that has not been turned over. >> commissioner studley? any views? >> i agree, i think that could be helpful. >> it in with respect to the timing of commissioner liu talked about prolonging, for the most part... well i am torn between what we hear urging us to act on the matters that come before us related to the sunshine task force and the recommendation that we put all off until a time on when we can act on the regulations related to how we hear them. so i think that we are left to
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decide what pace made sense and with regard to this one, i think we should be thorough and that commissioner liu on this discussion have identified that it sounds like there is something worth having to look at. i'm still... i think that is a point that is worth pursuing with respect to the additional documents and i would recommend that we hold this over. i think that there also is a fuller representation of the commission, would be helpful. we can use all of the minds available on this one. >> this has been held over, already, once, it has been pending a long time.
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i think that we should decide what we can decide. if we have some concerns about potential communications between ethics and the city controllers office regarding the complaint, that there may be some disclosable documents, then that may be something that we could leave open. if we are clear on the investigative file and the closing memo, i think that we should decide that. i just think having gone, if we are going to have to decide on it having gone through this exercise with miss herrick, i think that we should bring in the motion that we should decide as much of it as we can. >> do you have any knowledge of... i guess, first of all, do you have something that you would want to say, we have not given you an opportunity to do that. and specifically, do you know...
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>> our attorney herrick stated. while she is correct, she needs to review our process, and she can't make that determination, she doesn't know our process. and everything under our whistle blower program is confidential and it is maintained within the file of each complaintant. therefore, we don't release that information. i'm not at liberty to talk about our complaints to you or anyone else as it relates openly. so therefore, we have responded appropriately as requested for the request that mr. shaw has made. we are not able to provide any information as we have stated to the task force and therefore, the information as we state it and as she has state it, in law, is that we cannot disclose any information.
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we have none to disclose. and yes, i have heard the task force ask us redact, it we have not redacted anything. if something is even requested of us from the judge, there are a lot of things that go in place that are handled by our city attorneys where it is confidencal and where it is closed and so forth and on. so we have been very forth right in our responses to the task force committee, to patrick monet shaw and to you as the ethics committee. and we have nothing that we can disclose. it is all a part of our file. >> how much correspondence is there between the city controller's office and the ethics commission regarding this complaint? >> i can't respond to that. >> you can't tell me that the volume? >> the volume, so my question would be what difference does
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that make? with all due respect, just simply because i myself need to be very careful what i say about any of the cases. and so, the poin ant cases i think that we have the appropriate type of conversations that we are supposed to have as it relates to ensuring that we do not have due process efforts going on in the city between the ethics commission and ourselves in ensuring if one entity is investigating we are not investigating and we provide the information necessary if we receive the complaint or if your commission has... >> it is your position that you can't tell me roughly the volume of communications? >> no... yes, it is. >> or whether there is a file at all. >> or whether... >> do you have... yeah like a file that just correspondence that is not... >> as i stated before, with all due respect to each of you and i think that you can interject,
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i work as confidential confidential. we do work with the investigate ors closely and we have worked with them very closely and i just really need to leave it in that way. because there are a lot of other things surrounding this information. >> mr. gibner is that the correct interpretation of the law that we cannot even know disclose publicly the volume of any correspondence between ethics and the controller's office? >> no. i would say that the fact of correspondence and whether there was one letter or multiple letters, as part of that file, should remain confidential as well. but my understanding, and maybe miss herrick can correct me if i am wrong, as part of the
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investigation, miss herrick was able to gather whatever materials were available in order to ensure that the law was appropriately followed. >> miss herrick; is that correct?? >> i did not review the file that exists in the controller's office or at the ethics commission. having said that, i have a bold suggestion which would be that sort of a compromise position that the commission might take which is that perhaps the direct might be too strong of a word. both the ethics commission and the controller's office to rereview their files and disclose anything that isn't protected by the law that we have discussed tonight, and if there is anything, that they have... that has... that there has been some oversight of, to
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produce that to mr. monet shaw. >> commissioners? >> i have another question while you think about that. i think that i understand the stage of things. >> can a person who initiates a whistle blower complaint or a file, wave the confidentiality protections or do those goes to the controller's office in and the whistle blower process regardless of the preferences of the individual. >> anyone can wave their rights, but because you wave your rights does not give any the authority or the right to release information because everyone who is involved in that case, outside of potentially the whistle blower, whoever is part of that investigation is afforded those same protections. >> and because of that, it doesn't matter that a whistle
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blower has waived their rights. because everyone is afforded that protection. therefore, it is confidential. >> including... >> so you... so a person if i filed a whistle blower complaint, i could take my letter and give it to anybody that i wanted. but you could not take your understanding is that you could not take the one that was in your file and give it to a requestor or another agency. >> correct. >> or another party, unless it was determined by law or by a judge that the circumstances required that you do so. >> correct. and we work very closely with our attorneys. and again, there is very little that i can say with all due respect not to disrupt. >> i appreciate that. >>
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>> miss herrick would you be willing to review the correspondence, because you will not release it to review. >> i don't know how the agencies could review it to me, either. >> if you were to provide guidance on it, what specific items would you provide for someone reviewing a correspondence to see whether it was privileged or not? >> well, i am hearing from the controller's office that the policy and the legal guidance that they get is that every, once a file is opened, everything that is into that file and it is confidential. and i respect that perspective.
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i am not disagreing with that. i don't know if there is any con clusary report that is generated that might be a public document nor to the extent that there are some purely logistical memos or correspond sans, i guess that is sort of the guidance that i would give, but i don't to, i certainly don't want to suggest that the way that the controller's office handles their files or the advice that the city attorney's office is providing to the controller's office, is not appropriate. i'm really talking purely abstractly. >> would a... so if your view,
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miss herrick, would correspond sans in the file saying let's meet at 3:00 to talk about this be confidential? >> how about if i say... let me tell you how i handle files in the city of san jose. i typically a e-mail, or a letter memo, any communication that talks about when we are going to meet, would not be... it would be procedural. having said that, whom i sent that to is kind of gives a road map to the investigation whether i sent it to aband c, but not to dand e, i think is something that is important to the background of the investigation and that would... and that would be something that i would think should be
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protected. >> basically you are saying that the identity of who you are interviewing, and the individuals or witnesses that you are interviewing that is... if the correspondence revealed that, you would not disclose that. >> absolutely. >> and there may be other information too. i mean we are speaking abstractly, so i... you know i am doing the best that i can. i think that yes, absolutely, the identity of anyone that the controller's office was adjudicating, like (inaudible) during the course of the investigation (inaudible) protected confidential. >> i am trying to understand what kind of information could be in the file that if we asked the controller's office and the ethics commission to rereview for potentially non-privileged documents what those could even entail. because the breadth of this
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privilege appears so broad that it is hard to imagine what would not be covered in light of yours and the city attorney's of san francisco's description. >> sure. and maybe, internal communications about we are going to meet to discuss this at such and such a time. i don't know if who is assigned to the investigation, if that necessarily would be confidential, or how many people are assigned. i don't know if that will be disclog be too much. i certainly would think that the controller's office would want to explain why it is... or should not be disclosed. >> any other thoughts from the commissioners on this?
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>> in a theoretical file, not the one at issue, are matters such as the timing of meetings, or strictly procedural matters included in the correspondence files of an investigate oral matter. >> generally strictly procedural, and for example, when you talk about a meeting time, that is embedded within the procedure process, for instance if i am going to meet with a complaintant and you document your notes, i met with this complaintant at this time and here is what we discussed. so you would see it in
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>> that, i think, clearly would be confidential. >> what i am asking about is if you send an e-mail to a ethics commission saying can we talk at 2:00 >> is that in the file? >> no, you are not going to see can we talk at 2:00 >> you will see the result of that conversation. >> we met at... and we discussed. because it is a form of record keeping or an interview record, if you will, a discussion record. >> one thing that i would like to say, from an audit investigation perspective, were very procedural, we have... we are very method cal in documenting our conversations, what we are discussing, time of meetings, both, because i don't want you to think that i am trying to evade what you are asking me.
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from an audit background we have generally accepted the counties and auditing principles that help us in terms of documenting so that we are supporting the out comes or the reports. so it is very method cal. and are there procedures and (inaudible) to you and your controller's office, what documents should be kept in the file. and what should not? >> i don't know if we are that explicit in our manual. >> generally, do you... what is the delineation between this? or this correspondence and going in the file. here is the correspondence on the other side. that is justifying what (inaudible) in a file. so, again, what is needed. you will find in the audit world and the investigation world you are not havin